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Today's Hours Closed

City Park New Orleans

15 Henry Thomas Drive

New Orleans, LA 70124

504-523-1357

Today's Hours Closed

City Park New Orleans

15 Henry Thomas Drive

New Orleans, LA 70124

504-523-1357

Chief Financial Officer

Strategic Job Description:

Every employee at the Louisiana Children’s Museum has the same Strategic Job Description. It includes three elements, listed in order of priority.

  • Your first priority – Is to achieve the organization’s purpose. In other words, you in particular are responsible for everything.
  • Your second priority – Is to help others achieve the organization’s purpose.
  • Your third priority – Is to carry out your job function.

 

Position Summary

The Chief Financial Officer is responsible for all financial responsibilities of the museum and works closely with each department head and the board treasurer.

Key Relationships

Reports to:  CEO

 Supervises: N/A

 Coordinates with: CEO, all LCM staff, Board Treasurer, Finance Committee

 Interacts with: CEO, all LCM staff, Board Treasurer, Finance Committee

Minimum Qualifications

  • College degree required, preferably in business or accounting
  • 3-7 years accounting experience
  • Excellent computer skills, with Excel and PowerPoint a must
  • Ability to handle all financial tasks for the Museum (listed below)
  • Diplomacy and ability to handle a great variety of people and situations with strong customer service skills
  • Strong organizational skills

 

Characteristics needed to accomplish Goals for Business Office

  • Accuracy – have accurate, trusted info / reports on a monthly basis (Finance Committee, department heads)
  • Efficiency – Put procedures and systems in place for major, anticipated transactions – address daily (sales and payables) or weekly (payroll) or monthly (bank reconciliation)
  • Analysis – ability to track trends, make comparable reports, forecast in a meaningful way

 

Key Responsibilities organized by timelines

ANNUAL FUNCTIONS

Annual Audit Prep – beginning early of each year, continuing until late spring

  • Work with auditor to prepare annual audit, 990 (November 15), and legislative audit

 Budget Preparation

  • Budget development process
    • Beginning each August, draft in October, final draft in early November, adopted by board in November or December
    • Budget revisions can be made quarterly or as needed, pending Board approval
  • Following year budget entered – Date for budget entry – use this exclusively from Quick Books entries

 Sales Tax payments – for the City and State

  • Annually, ideally in January, LCM applies for a sales tax waiver for tax paid on fundraising sales / revenue generated

 

MONTHLY FUNCTIONS FOR / WITH STAFF MEMBERS / internal

Sales Tax payments – for the City and State

  • All prior month sales posted between 5th and 11th of each month

 Financial Reports

  • Balance sheet reconciliation
  • Monthly reports for each department to track, study and share with those they supervise – variance analysis created
  • Budget to actual review
    • Accurate payables
    • Accurate receivables
    • Credit cards – follow written policies
    • Bank reconciliation for each account

 

MONTHLY FUNCTIONS FOR STAFF MEMBERS

  • Monthly financial reports for each department to track, study and share with those they supervise – give variance analysis (timing or real) given for prep for Finance
  • Track revenue and expenses for special events, fundraisers, and contributions

 

MONTHLY FUNCTIONS FOR BOARD MEMBERS

Financial Reports (macro to micro for presentations) – YTD, major variances, projections, performance of investments, new opportunities, questions

  • Lead monthly Finance Committee meeting
  • Budget to actual review (monthly and YTD) – with variance analysis
    • Give meaningful variance analysis (20%) from each department
  • Cash flow projection – 3-month view
  • Balance sheet
  • Income statement
    • Accurate payables
      • Staff to CFO
      • com or comparable service (ACH)
    • Accurate receivables
      • Contributed income
      • Earned income
    • Time-sensitive updates – audit and budget development process
    • Investments performance – tracking

 

BI-MONTHLY FUNCTIONS

Payroll

  • Payroll – every other Monday
    • Track employee requests (vacation, sick leave, etc.) as tied to benefits and payroll needs

Payables

  • Checks prepped – Every other Monday

 

WEEKLY FUNCTIONS

  • Key invoices
  • Third party sales – Blackbaud, PayPal, etc.
  • Key receivables
  • Deposit to bank (unless large deposit is needed to be processed)

 

DAILY FUNCTIONS

Book Sales

 

VARIOUS FUNCTIONS AS NEEDED

  • New Employees’ onboarding – to be completed Day One
    • Financial onboarding packages
    • Compile staff files for new employees and retain all personnel files
  • Grant compliance information for financial history of grant expenses
  • Process and submit 1099s
  • Special applications – state and federal government opportunities
  • Special projects

 

Tools

  • BaseCamp
  • Netchex
  • Quickbooks
  • TAM
  • Shift4
  • Detailed LCM Budget Development Process

 

LCM’s mission is to provide a safe environment for children [you can elaborate on this]. Therefore, LCM requires employees to be immunized against COVID-19. All employees must have received required doses of an approved COVID-19 immunization before starting work. The Company will consider accommodations for disability and religious based reasons.

 

To Apply: 

To apply, please submit your resume and a cover letter to Julia Bland at jbland@lcm.org.  Please also submit a separate document addressing how your experience aligns with the responsibilities and qualifications listed in the position.